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Privacy policy

PRIVACY POLICY

Personal data administrator

Submitted personal data shall be processed by „Unibaltic” ltd based in Tama Pomorzańska 14 E str., 70-030 Szczecin, entered into the register of entrepreneurs of the National Courts Register under KRS 0000115954, NIP 9551814329, REGON 811142169, tel. 91-432-52-40, email: info@unibaltic.pl , http://www.unibaltic.pl acting as personal data administrator (hereafter referred to as  „Administrator”).

our personal data shall be processed according to provisions of the 29th August 1997 personal data protection act (consolidated text: Journal of Laws 2014, item 1182) and 1997 European Parliament and Council regulation on personal data and free flow of such data as well as repealing directives  95/46/WE (general regulation on data protection) – OJEUL.2016.119.1 dated 4th May 2016 („RODO”).

Manner of personal data acquisition, type and purpose of data processing

The Administrator uses personal data for recruitment purposes, that is, in the process of  searching  for appropriate candidates to recommend to the Administrator's clients within the scope of employment, human resources and collection services.

The Administrator acquires personal data directly from applicants through the online application process on
the Administrator's website.

Submitted personal data is processed by the Administrator:

  1. upon the applicant's approval  (art. 6 sec. 1 letter a RODO):
    • with the purpose of applying for a job via the Administrator's website,
    • for marketing purposes,
    • for the purposes of current and future recruitment procedures, involving defining preferences and preparation of personalized job or other offers, as well as to pass the information on to the Administrator's clients, including companies of the Unibaltic Group, to whom the Administrator renders human resources and employment agency services,
  2. under art. 6 sec. 1 letter b RODO:
    • fulfilment of contract and related claims handling,
  3. under art. 6 sec. 1 letter c RODO:
    • in order to fulfill the Administrator's legal duties, such as tax and recordkeeping obligations,
    • in order to ensure that online services are secure (maintenance of online application service on the Administrator's website), including preventing errors,
  4. under art. 6 sec 1 letter f RODO:
    • in order to fulfill the Administrator's legitimate interest by releasing personal image, transferring data to other entities, pursuing claims, business planning, Administrator's website monitoring,
    • preparation of analysis or statistics for reporting purposes, market research, drawing up proposals for optimization and personalization of the Administrator's website. 

Consent for personal data to be processed shall be confirmed by ticking appropriate boxes on the Administrator's website.

Voluntary submission of personal data

Submission of personal data does not comprise statutory duty  -  it is voluntary, although it is necessary to effectively apply via the Administrator's website and subsequently conclude and fulfill an agreement. Failure to submit one's personal data shall result in inability to conclude an agreement  or receive employment offers or other information. 

Transfer of personal data and acquiring data from third parties

Personal data may be transferred by The Administrator to:

  • contractors, including companies of the UNIBALTIC Group which are recipients of employment and human resources services rendered by the Administrator,
  • entities processing personal data on behalf of the Administrator and participating in administration and maintenance of the Administrator's website. 
  • entities rendering legal, tax and IT services to the Administrator;
  • entities providing postal or courier services.

Personal data retention period

Acquired personal data shall by retained for the period necessary to carry out the recruitment process, 6 months from the beginning of the recruitment process/submission of application, and in the case of consent for future recruitment - until the consent is withdrawn.

In the case of subsequent agreements being concluded with the Administrator, personal data shall be retained for the duration of the contract, and in the case of pursuing claims relating to the agreement - until their statute of limitations expires or the  termination of relevant proceedings.

Your personal data processed for the purposes of tax and record keeping obligations, shall be retained for the period of 6 years from the date of the implementation of the agreement, and in the case of proceedings before competent public administration or court - for the period of such proceedings.

Personal data processed for marketing purposes shall be retained until appropriate consent is withdrawn.

Automatic decision making and profiling

Some personal data processed by the Administrator in relation to using the Administrator's website may be processed in an automated way and used for profiling, that is, determining your preferences and preparing employment and other offers to best suit your needs, as well as for the purpose of future recruitment within the scope of employment and human resources services offered by the Administrator to the contractors, including companies of the Unibaltic Group.

You may lodge an objection with the Administrator regarding the use of your personal data for profiling purposes.

Personal data processing rights

You have the following rights regarding personal data processing: 

  • the right to demand access to personal data - including obtaining information about processed data and copy of the data,
  • the right to correct data,
  • the right to delete data processed in an unfounded manner or when the data is not essential for the purposes for which it has been obtained,
  • the right to demand restriction of data processing,
  • the right to transfer personal data to another data Administrator,
  • the right to object to data being processed,
  • the right to withdraw the consent to process personal data when data processing is not necessary to implement the contract, fulfill legal obligation or does not constitute the Administartor's legitimate interest.

The above rights may be exercised by submitting an appropriate statement to the Administrator – personally, via traditional postal service or an email at :  info@unibaltic.pl

The Administrator is authorized to authenticate the identity of the person submitting such statement.

The ability to exercise a given right depends on the purpose and legal basis of data processing. 

The right to object to data being processed for the purposes of direct marketing constitutes a special right and may be exercised at any time and obliges the Administrator to cease to process data for such purposes.

Moreover, a complaint to the President of the Office for Personal Data Protection may be filed in the view of personal data processing breaching legislation. 

Security

The Administrator shall implement technical and organizational measures to ensure security of the processed personal data, that correspond to potential threats and category of protected data.

 

 

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